Placement and Recruitment Operations Citation Explained in Structured Study
Monday, August 16, 2021
In APBC Human resource comes under the D3 department.
Following works comes under HR department
Training and Development
Writing Job Description Blogs
The Work is totally on digital platforms( work from home). Its mentor based internship. In the evening, everyday there is group discussion as well as one to one departmental calls, where mentors discuss status of work, corrections and addition in the completed task, next event,etc. Mentors are always available for solving the queries of the interns.
For Indian Team, Internship Timing is 12pm to 6pm as per IST. There are two slots available for interns
Weekdays: Monday to Friday working days and weekends as holiday.
3 weekdays + Saturday and sunday- Interns have Monday and Friday off.
In APBC internship durations are of 3 months and 6 months.
DESCRIPTION OF INTERNSHIP REPORT
In APBC HR intern have following responsibilities :
Preparing Job description and posting job
Checking, analyzing, shortlisting, conducting drives, and hiring students
Updating the management regarding the same
Preparing a hiring test and scoring
Preparing HR student-related documents
Preparing or updating employment records related to hiring, transferring, promoting, and terminating
Explaining human resources policies, procedures, laws, and standards to new and existing employees
Ensuring new hire paperwork is completed and processed
Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc.
Addressing any employment-related issues, such as work complaints and harassment allegations
Processing all personnel action forms and ensuring proper approval
Overseeing the hiring process, which includes coordinating job posts, reviewing resumes, and performing reference checks
Recruitment means to estimate the available vacancies and to make suitable arrangements for their selection and appointment. Recruitment is understood as the process of searching for and obtaining applicants for the jobs, among whom the right people can be selected.
A formal definition states, “It is the process of finding and attracting capable applicants for the employment. The process begins when new recruits are sought and ends when their applicants are submitted. The result is a pool of applicants from which new employees are selected”. In this, the available vacancies are given wide publicity and suitable candidates are encouraged to submit applications so as to have a pool of eligible candidates for scientific selection.
In recruitment, information is collected from interested candidates. For this different source such as newspaper advertisement, employment exchanges, internal promotion, etc are used.
In the recruitment, a pool of eligible and interested candidates is created for selection of most suitable candidates. Recruitment represents the first contact that a company makes with potential employees.
Recruitment refers to the process of identifying and attracting job seekers so as to build a pool of qualified job applicants. The process comprises of various stages:
Observation+Training or Intern
A Recruitment cycle manages the entire recruitment process, initiating it by posting a job,procuring and screening candidate resumes, interviewing candidates, and extending formal offers of employment.
So, the steps of Recruitment cycle as follow:
The first stage in the recruitment process is Posting. Planning involves the translation of likely job vacancies and information about the nature of these jobs into set of objectives or targets that specify the
(1) Numbers and
(2) Types of applicants to be contacted.
A job posting is an advertisement created by an employer, his administrative or human resources staff, or a recruiter that alerts current employees or the public of an immediate or future job opening within a company.
There are various types of posting in our organization:
Social media posting
Examples : Facebook, Linkedin
Hiring Portals (For Employees and Interns)
The selection process will begin after the applications have been scrutinized and short-listed. Application received in response to advertisements is screened and only eligible applicants are called for an interview.
Selection takes from different platforms of hiring after posting the Job description.
Types of Selections
Examples : Paid, unpaid
Pro partner hiring
Examples : Affiliate, service providers,
Examples : Exchanged paid and unpaid
Interview means a conversation between interviewer and interviewee aimed at assessing the potentialities for a job. It is a two way communication between the candidate and the interviewer.
For Interns and Employees
Once the candidate is shortlisted, then the interview mail is being sent by the HR department mentioning all the details.
Reminder mail for the interview is also sent 1 day and 1 hour before the interview.
During the interview, interns have to qualify 2 rounds such as Group Discussion and Personal Round of Interview.
In Group Discussion- we give them the topic and they need to speak for 1 minute.
After the group discussion, the HR interns discuss the GD Performance of different candidates and then we shall call them for the interview.
In a personal round of interview we usually ask them the four standard questions and also the behavioral questions to analyze their skills.
We usually follow the same procedure that is of interns but if we are hiring for a Consulting profile then we have some steps involved in it .
A registration form that includes the basic details of the candidate is circulated over the hangout group, the candidates need to fill in 15 minutes.
Then we have 2 different exams through google form that are for Technical and Behavioural . The time duration of both exams is 15 minutes each.
After the exams GD round takes place that is for 1 minute for each candidate.
And after the GD there are 3 rounds of personal interviews that are Technical, Behavioral and Business Understanding.
Every organization follow the procedure of Make or Buy that means
Organisation must decide whether to hire skilled employees and invest on training and education programmes, or they can hire skilled labour and professionals. Essentially, this is the “make or buy” decision. Organizations, which hire skilled and professionals shall have to pay more for these employees.
For Interns and Employees, both confirmation mail is being sent that they are selected at our organization.
Induction and queries take place after 3 to 4 days waiting.
First draft is being sent to employees and after it’s confirmation we invite them for the meetings.
Documents and submission takes place and after the submission of all the documents they are being sent the offer letter.
Induction is the process for welcoming newly recruited interns and employees and supporting them to adjust to their new roles and working environments. Starting a new job can be a stressful experience and new employees need help to settle in.
Confirmation Mail : Confirmation email is a kind of a transactional email sent to a candidate after they are selected.
Offer Mail : In under 50 characters, clearly state that we are offering the candidate a position and include the name of the company.
Offer Letter: An offer letter is a letter given by a company to a potential employee that provides key terms of the prospective employee's employment.
First Draft : A first draft is the very first version of a piece of writing and is written after the outline is finished and is usually done without much editing.
LOI : A letter of intent (LOI) is a document declaring the preliminary commitment of one party to do business with another.
Compensation Slip : It is a document issued monthly by an employer to its employees This document can be either a printed hard copy or mailed to the employees.
NDA: It is a proprietary information agreement part of a contract between at least two parties that outlines confidential material, knowledge, or information.
LOU : A letter of undertaking is an assurance by one party to another party that they will fulfill the obligation that had been previously agreed on.
Insurance Form: It is one of the primary standardized insurance forms used to construct an insurance contract.
PF Form: The form is used for withdrawing PF amount at the time of retirement or when an employee quits.
Allowances: An allowance is an amount of money given or allotted usually at regular intervals for a specific purpose.
2.6 Observation + Training
Training is important because it represents a good opportunity for employees to grow their knowledge base and improve their job skills to become more effective in the workplace.
There are several reasons it is important for employers to initiate training programs for their employees, such as:
It improves skills and knowledge
It prepares employees for higher responsibilities.
It shows employees they are valued.
It tests the efficiency of a new performance management system.
It improves IT and computer skills.
Following are the areas on which training was given to the Employees-
In probation period performance of the employee is recorded and on that basis results are announced at the end.
Mail and Confirmation :
Offer Letter and Confirmation
CDA and Instructions
Basic + HRA
Digital Expenses (calls and data)
fixed amount compensation
Account Details form
Insurance form (life + medical)
Digital Expenses (calls and data)
fixed amount compensation
In A Plan By Consultants permanent period which is entirely performance based and is considered after 2 to 4 years. In this duration some more perks and benefits are offered. It's generally given to hierarchy 6 employees.
Account Details form
Travel Allowances Form
Digital Expenses (calls and data)
fixed amount compensation
2.10 Exit Procedures:
Reasons for Exit might be-
Termination: If an employee is found doing any misbehave or any misconduct then the organisation has all rights reserved to terminate him/her.
Retirement: After a certain period of time/age organisation announces retirement of an employee.
End of Contract: After the end of a fixed term employee contract either it is renewed or ended.
Resignation: Depending on the employee's choice he/she can give the resignation but considering the rules and regulation of the company.
While leaving the organisation a standard procedure is being followed in the organisation. There is an Exit clearance form which is compulsory to be filled and submitted by the employee before leaving the organisation. The form includes all the clearance from the employee as well as the organisation.
OVERVIEW OF INTERNSHIP EXPERIENCE
(Note by Dhanashri Dhanwate)
I thank A Plan By Consultants for giving the opportunity to work with the organisation. I had a very great experience with the organisation, I have learnt a lot of things which are definitely going to help me in my professional as well as personal life.
Thanks and best regards to all my teammates who were very supportive and understanding during the internship period. Special thanks and gratitude to A Plan by Consultants where people guided us, taught us each and everything. There are a lot many things to learn from him, his sessions were always a source of information and knowledge.
I am so thankful as this internship has provided me with the opportunity to work with such amazing company and wonderful people, and also gave me experience to learn all aspects of Human resource management.
Employees are the Human Capital that makes the organization what it is. The quality of human capital determines the kind of business the company is able to garner and this quality is dependent upon the process of recruitment followed by the company.
Successful human resources should identify human resource needs in the organization. Once the needs are identified, the process of recruitment or acquisition function starts.
Recruitment is the discovery of potential candidates for actual or anticipated organizational vacancies. Or, from another perspective, it is a linking activity bringing together those with jobs to fill and those seeking jobs. The ideal recruitment effort will attract a large number of qualified applicants who will take the job if it is offered. It should also provide information so that unqualified applicants can self-select themselves out of job candidacy; this is, a good recruiting program should attract the qualified and not attract the unqualified. This dual objective will minimize the cost of processing unqualified candidates.
A HR Recruiter has to fish the right talent for a given role by assessing a number of candidates. The recruiter not only has to assess the person on his/ her KSAs but his/ her motivations and has to gauge if the person would fit the organization well. After finding the right talent, the recruiter has to understand the factors that are crucial for the candidate and thus, has to pitch the role in a manner that it aligns with the motivation and goals of the candidate.
ABBREVIATIONS OR APPENDICES
House Rent Allowance or HRA, is an amount which is paid by employers to employees as a part of their salaries. The decision of how much HRA needs to be paid to the employee is made by the employer on the basis of a number of different criteria such as the salary and the city of residence.
Probation is a trial period for newly recruited workers. Probation periods commonly last for three months, six months, or a year. It's usually a fixed period of time at the beginning of the employment relationship, during which the new employee is exempt from some contractual items.
A non-disclosure agreement is a legally binding contract that establishes a confidential relationship. The party or parties signing the agreement agree that sensitive information they may obtain will not be made available to any others.
Letter of undertaking (LOU) is a form of bank guarantee under which a bank can allow its customer to raise money from another Indian bank's foreign branch in the form of a short term credit.
Name: Dhanashri Dhanwate
College Name: Narsee Monjee Institute of Management Studies
Description: Dhanashri is pursuing PGDM in HRM from NMIMS, and has completed a Bachelor of Engineering in Civil. She has interest in Human Resource Management and is looking forward to being an expert in this Field.
Designation and Postion: Duration of Internship: Date (From-to): Contributor's Description: Profile Link: