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On-Boarding Employees worldwide Remotely

On-Boarding the Employees Worldwide Remotely

The Present worldwide pandemic has caused companies to adapt and rethink their business strategies, including their sources related to new talent. As there is a need to do business remotely quickly, becoming the new normal, employers had to find a new and effective way for hiring and on-boarding new employees. While adapted to face-to-face hiring and in-person training it becomes a difficult task to train the new employees who were hired through online and train them online. The following are some of the best ways to On-Board the employees and how to get the process right.


6 Steps to Effectively On-Board the Employees

  1. Make sure all the digital applications they will need are set up right

  2. Call them regularly through Skype or other applications

  3. Adjust ample role specific-training's

  4. Encourage the virtual meetings among the staff

  5. Put in place a ‘peer’ scheme

  6. Email and Post the company related policies and documents

Make sure all the digital applications they will need are set up right

Digital Applications which new employees need

For the most part when the work place is in office it takes 1 fourteen days to make all the reports for the representative and on-board him. Meanwhile, he/she will have an office visit and become acquainted with one another's colleagues and feel good. While recruiting distantly they loathe holding up in light of the fact that the representatives telecommute, so ensure that all the reports are finished seven days before his/her joining. So this doesn't cause any arrangements of beginning their On-Boarding procedure and starting the Training Process.

Call them regularly through digitally, video calls:

Calling them regularly through video calls

A common complaint of remote workers is the feeling of loneliness and neglect. It’s important that newly employed remote workers should not feel this way, so make sure to have a daily video call and introduce the senior employees and other management employees. Make sure they are fully supported and properly welcoming by making a call to them on a regular basis. It should also be their mentors and their colleagues. A team-wide, welcoming video call can likely go a long way so that everyone put faces to their names.

Adjust ample role specific-training's

Adjust ample role specific trainings

Through consideration should be given to how a new remote employee will be properly trained. The people who work outside the office do not have the same opportunity to ask questions, and receive face-to-face feedback, which can make things more difficult when it comes to the training. It might take some time to put the correct training materials, but some of them as follows

  1. Make sure that every training session has a Q & A portion, so those who are taking part will have an option to clarify their doubts which they can’t understand.

  2. Whenever it is possible, record the video if possible, so that the visual learners can see whenever it is possible.

  3. Make training as interactive as possible, such as games, quizzes so that remote workers will never feel bored.

Encourage the virtual meetings among the staff

Encouraging virtual meetings among the staff

Remote workers will feel they are not part of the team unless they have regular conversations and meetings with their colleagues. So they are out of office this can be difficult, so ensure that they have regular meetings virtually. Consider the use of an online digital chat platform, so that all the teammates connect to each other easily. This is mainly important for the new starters for the first one week so that they won’t feel anything discomfort while they ask questions like ‘When can i go for lunch’, ‘Where are the documents saved’.

Put in place a ‘peer’ scheme

Put in place a peer scheme

A ‘peer’ system can be highly beneficial for remote workers because it offers them a point of contact for the smaller, or more social related questions. Many recruits feel uncomfortable ‘bothering’ their immediate bosses with a number of questions, so to have another colleague to speak to with great peace of mind. For a new remote worker, a peer with an experienced member of staff who is friendly is approachable.

Email and Post the company related policies and documents

Email and post the company related documents

When office-based workers begin their employment they are usually given a wealth of policies to look over and paperwork to sign. Remote workers need access to this same information, so make sure everything is clearly labeled and emailed over to them. It’s also good practice to save such policies in a shared location, and make sure that new recruits are aware of where to find them.

When it comes to signatures, it’s possible to use software that has the option of a digital signature, otherwise, such paperwork should be sent via the post with a prepaid envelope for return.

Good on-boarding is known to help you retain staff, and this is even more true when the staff is working remotely. It is important to ensure that those who work outside the office feel valued and involved, rather than outside and out of mind. A study states that only 12% of employees feel that a company does great job on-boarding. That means the rest of 88% will feel that the on-boarding has to improve well. Concentrating efforts on ensuring that all employees are on-boarded effectively will have substantial rewards in the long run, as those employees will feel motivated to work hard and deliver what’s expected of them if not more.

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